The role of Knowledge Management (KM) in the educational institutions is of great importance and the main function of educational organizations is the KM. KM includes the process of capturing, creating, disseminating and applying all forms of knowledge within an organization in order to fulfill institutional goals. The use of the KM solutions and principles can lead to more flexibility in teaching and learning processes and in university management. This paper presents findings of a case study conducted at Varna Free University (VFU). KM solution has to optimize the processes of development, dissemination and storage of knowledge at the Institute of Technology. Comparative analyses are provided to outline proper software for implementation and a prototype of KM system to be designed. The focus is to connect people, processes, and technology for the aim of leveraging knowledge. The success of this project depends on the active participation of the whole team of the Institute of Technology. This solution will allow for the creation of a common knowledge base to be developed in cooperation. The loss of personal knowledge can be prevented by sharing implicit knowledge in a wiki module. By accessing the organizational knowledge base, valuable information can be extracted and thus reduce the problems of leaving staff and training new staff. By linking structured content, it is possible to optimize search processes and support joint and individual research, training and administrative activities. Interdisciplinary references to additional information can improve the quality of learning processes, research and project activities, as well as administrative management. [For the complete proceedings, see ED601080.]