A certain amount of paper work is necessary in school systems, but it must be handled in a rational, planned, and controlled manner. Most problems begin and end with the lack of training for paper work and management systems. To avoid this problem, an operating procedures manual was developed for the Special Education Instructional Materials Center (SEIMC). A built-in change factor was incorporated in the manual in that the basic format remains the same but the working parts are constantly updated and revised by the clerical staff and management. The main idea of the manual is to apply proven business methods of administration to any type of school setting or project where paper work and training are needed. The possibility of using this approach with small school systems that do not receive extensive funding cannot be understated. (Author/MLF)