District and state data systems are constructed to ensure that individuals can access only the data that are appropriate for their role. Still, questions from the public about how these data systems work and how student privacy is protected have been increasing. A recurring concern is the feared existence of a "permanent record"--a…

This publication provides an overview of the current federal opportunities to help states advance their data-related activities. Although not exhaustive, this list provides a starting point for federal policymakers to support states' work in this area.

This information memorandum describes three federal laws which govern public access to federal records and the treatment of personally identifiable information by federal agencies or under federal programs. It is noted that these laws generally apply only to federal agencies in the executive branch of government. The first of four major sections…

In today's library environment, the library's most important asset is its machine-readable database. In order to maintain this investment, Data Research Associates provides several comprehensive data conversion services, including retrospective conversion and authority control. For bibliographic records not yet in MARC (machine readable…

An electronic news service called REDINET provides Indiana school management with statewide coverage of legislative committees, state agencies, and others. Individual school districts and subgroups are also able to communicate with each other. (MLF)

This is a report on the second and final phase of an institute which was designed to provide intensive instruction for the chief administrative officials of state archival agencies on the characteristics of and projected future changes in modern information systems, and to introduce them to management tools needed for operating in this new…

Potential uses of a central registry/clearinghouse approach in the Child Support Enforcement Program (CSEP) are described in this publication. The CSEP was established in 1975 under Title IV-D of the Social Security Act in an effort to reduce federal monies spent supporting dependent children not receiving financial assistance from absent parents.…

Data processing was introduced to public libraries in Hawaii in 1973 with a feasibility study which outlined the candidate areas for automation. Since then, the Office of Library Services has automated the order procedures for one of the largest book processing centers for public libraries in the country; created one of the first COM…

Seven articles by members of the Bureau of the Census discuss various aspects of the census process and uses of census figures. Areas which are discussed include the historical basis of the census; automation of the census process; access to census information and confidentiality; and census taking in developing nations. (CLB)

Experiences in systems-development for state information systems are summarized for eight pilot-test state agencies, as part of the State Level Information Base project. Attention is directed to the evaluation of information needs; hardware and software choices; survey administration; data organization, storage, and linkages; and staffing…

The way that the U.S. Department of Education's Office of Student Financial Assistance (OSFA) should conduct its quality assurance function of monitoring a processing contractor is described. For the following quality assurance procedures, information is provided on the goal of the procedure, activities to be measured, measures, and the role of…

This master plan sets forth a general strategy for providing administrative and academic computing services and satisfying the data processing requirements for the Virginia Community College System (VCCS) during the 1980's. Following an executive summary, chapter 1 sets forth the purpose of the plan and outlines the planning processes used.…

A framework for monitoring quality control (QC) of processor contracts administered by the Department of Education's Office of Student Financial Assistance (OSFA) is presented and applied to the Pell Grant program. Guidelines for establishing QC measures and standards are included, and the uses of a sampling procedure in the QC system are…

The issues, options, and procedures for annually measuring overall payment error in the Pell Grant program are specified in detail. Guidelines for establishing a definition of Pell Grant payment error are provided, and the design issues related to error measurement are examined. A comparison is made of options for selecting a study sample and for…